Systems We Work With
Trusted tools that help us keep your bookkeeping, documents and client information organised and secure.
If you already use ServiceM8 or Tradify, we can work with the information flowing into Xero without changing your whole setup.
You didn’t start your business to drown in admin.
Stay on top of the money side of the business without spending every evening in Xero.
JobMate Admin helps with the financial admin that keeps a trade business moving — from bookkeeping and supplier bills through to customer payments and quotes.
You stay focused on the work. We help keep the paperwork under control.
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Bookkeeping
Xero reconciliations, transaction coding, Hubdoc and day-to-day bookkeeping to keep your accounts up to date.
Invoices & Payments
Keep track of what customers owe with invoicing support, statements and professional overdue payment follow-ups.
Bills & Suppliers
Supplier invoices, accounts payable, statement reconciliations and payment batches prepared for your approval.
Xero Clean-Ups
Fallen behind? We can help clean up and reconcile your Xero accounts.
Quoting Support
Professional customer quotes prepared using your pricing, labour rates and job information.
Payroll Support
Payroll support may be available for existing bookkeeping clients.
What We Do
Practical bookkeeping and admin support for busy tradies.
Simple Packages That Fit the Way You Work
Choose a monthly plan that suits your workload — or keep it flexible with hourly support.
Every trade business runs a bit differently — we can customise a plan to suit your business.
Get in touch and we’ll tailor the hours and systems to fit your workflow.
Need a Bit More Help?
Add extra support when you need it.
Quoting Support
Help preparing professional customer quotes using your pricing and job information.
Financial Reporting
Monthly profit, expense & cash-flow summaries sent straight to your inbox.
Debtor Follow-Up
Customer statements and professional follow-up of overdue invoices.
Extra Admin Support
Need help with something outside your normal package? Additional support can be quoted separately.
Systems & Workflow Tidy-Up
Help simplify how your bookkeeping, documents and financial admin move through the business.
Hubdoc & Document Setup
A simple system for keeping bills, receipts and documents organised.
ONBOARDING & SOFTWARE
An onboarding or setup fee may apply where significant account clean-up, software setup, workflows or templates are required. We'll confirm any setup cost before work begins.
Clients remain responsible for their own software subscriptions unless otherwise agreed.
How It Works
A simple, proven process that keeps your admin running smoothly — without slowing you down.
Step 1: Book a Call
We start with a free 15-minute conversation about your business, what you're currently doing and what is taking up your time.
Step 2: Work Out What You Need
We'll look at your transaction volume, suppliers, debtors, Xero setup and the work you want taken off your plate.
Step 3: You receive a clear proposal
You'll receive a defined scope of work and monthly price so you know exactly what JobMate Admin will manage.
Step 4: We Get to Work
Once onboarding and access are complete, we'll establish the bookkeeping process and deal with any agreed catch-up work.
Step 5: We keep things moving
Your bookkeeping is maintained regularly, issues are identified early and you stay informed without needing to spend hours inside Xero.
About Our Business
With experience working alongside trade and service businesses, we understand how easily bookkeeping, supplier accounts, outstanding invoices and quotes can pile up while you're busy doing the actual work.
Our goal is simple — help keep the financial admin organised so you have more time to focus on your customers, jobs and business.
Supporting Kiwi Tradies with Admin Solutions
Trusted admin support built for NZ tradies.
Real systems, real results — no fluff, just smoother days on site and off.
