Tools We Use
We work with the systems you already know and trust.
You didn’t start your business to drown in admin.
Less admin, more action — we keep your jobs organised and your cash flow steady.
JobMate Admin takes that load off your hands. We keep your quotes prompt, invoices out on time, payments followed up, and books reconciled — so your business runs smoother, and you stay focused on the work that actually grows it.
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Quoting & Estimates
Professional quotes prepared and sent fast through your preferred software — no more late-night pricing sessions.
Invoicing & Payments
Invoices issued on schedule, payments tracked, and friendly reminders sent — so you get paid without chasing.
Bookkeeping & Reconciliation
Day-to-day bookkeeping handled accurately, with GST and account reconciliation ready for your accountant.
Payroll & Staff Management
We process payroll correctly and on time, keeping KiwiSaver, leave, and pay runs compliant with NZ standards.
Financial Reporting
Clear monthly summaries that show where your business stands — income, expenses, and cash flow at a glance.
System Setup & Maintenance
We set up and maintain job-management systems like Xero, Tradify, ServiceM8 and Fergus so everything runs in sync.
What We Do
Admin support made for tradies — simple systems, faster results.
Simple Packages That Fit the Way You Work
Choose a monthly plan that suits your workload — or keep it flexible with hourly support.
Every trade business runs a bit differently — we can customise a plan to suit your business.
Get in touch and we’ll tailor the hours and systems to fit your workflow.
Custom Add-On
Add optional services to fit your trade business needs or use them on their own. All add-ons are flexible — use them regularly or when needed.
Payroll Management
Weekly or fortnightly pay runs including payslips, KiwiSaver & leave tracking.
From $120 + GST / Month
Financial Reporting
Monthly profit, expense & cash-flow summaries sent straight to your inbox.
From $150 + GST / month
Job Costing & Budget Tracking
Track job expenses and profitability through your preferred system.
From $150 + GST / month
Custom Admin Tasks
One-off or recurring admin tasks (document templates, data entry, scheduling).
From $70 + GST / hr
High-Volume Quoting
We’ll take care of the high-volume quoting so you stay on the tools while we keep the pipeline moving.
From $10 per quote
Basic Bookkeeping
Day-to-day bookkeeping handled accurately, with GST and account reconciliation ready for your accountant.
From $250 + GST / Month
SET-UP FEE & SOFTWARE COSTS
Note:
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One-off setup fee applies between $300 – $750 + GST, depending on systems required and team size. Set-up fee includes training of software and basic templates.
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Clients are responsible for their own software subscriptions (e.g., Xero, Tradify, ServiceM8, Fergus). We’ll help choose the right tools and integrate them efficiently.
How It Works
A simple, proven process that keeps your admin running smoothly — without slowing you down.
Step 1: Book a Call
We start with a short call to understand your trade, workload, and current admin setup. This helps us tailor your support — no wasted time, no cookie-cutter solutions.
Step 2: Setup & Systems
We connect your preferred tools — like Xero, Tradify, ServiceM8, or Fergus — and create clear workflows. Everything’s set up correctly from the start so your admin runs without a hitch.
Step 3: Admin in Action
Once your systems are ready, we get to work. Quotes are sent promptly, invoices go out on time, payments are followed up, and accounts are reconciled — all handled remotely and professionally.
Step 4: Review & Reporting
Dependant on your plan you’ll receive regular updates and financial reports so you always know where your business stands — clear numbers, no surprises.
Step 5: Ongoing Support
We work as part of your team — always here to answer questions, tweak systems, or scale your support as your business grows.
About Our Business
JobMate Admin was created to take the admin stress off New Zealand’s tradies.
With extensive experience in the trades and service industries, we understand the day-to-day challenges of running a business while staying on top of paperwork.
Our mission is simple — to give tradies back their time by streamlining admin, quoting, and job management systems that work.
Supporting Kiwi Tradies with Admin Solutions
Trusted admin support built for NZ tradies.
Real systems, real results — no fluff, just smoother days on site and off.
